Small inventory
A few devices and a simple data structure can remain clear in one sheet.
A practical look at Excel
IT documentation in Excel: when does it become difficult?
Excel can be a pragmatic choice for a small and stable IT environment. It becomes harder when several people, files and connected records need to remain current.
Practical documentation
When Excel works well
One responsible person
A single editor reduces conflicting versions.
Limited change
Stable environments require less manual coordination.
Where spreadsheets reach their limits
Multiple files, different versions and several editors increase the chance of conflicting records. Devices, networks, addresses and renewals often sit apart while their relationships are maintained manually.
When a central tool helps
A central system becomes useful when information needs to be searched, filtered, linked, reviewed or reported on. History, roles and import previews reduce surrounding manual work.
OTTRORA as one option
OTTRORA combines inventory, networks, IPAM, software and subscriptions in a web-based structure. The free Starter plan allows teams to begin without replacing every existing list at once.